How to Use the New WordPress Editor & Microsoft Word Template for Blog Posts

Trying new things can be fun. I’ve written these instructions to help my fellow bloggers with instructions on how to use the blog post feature in Microsoft Word and how to use the new WordPress Editor. ❤

First, Here are my instructions for using the blog post template in Microsoft Word and importing into WordPress:

I use Microsoft Office 2016. Within the program, there is a blog post option. It’s not hard to set up.

On the menu bar, go to the manage accounts tab. Click on new. Then a menu comes up saying new blog account.

Click on the menu and choose your blog provider. Another menu will come up after that asking for your blog address. It shows an HTTP address which you will need to change to the HTTPS (add the s or it won’t work) address of your blog. Enter your WordPress account login name and your password. Click remember the password and hit OK.

Pull up a new blog post document from the file/new option. Type your document and click the Publish button on the menu tab when you are finished. I always do ‘publish as a draft.’ This will send the blog post to your WordPress blog post queue. It will show up on the right-hand corner of the Write tab (of your WP post) with a number “one” saying you have an imported post. Click the tab, and your post will import into your WordPress post template.

Here are the Microsoft instructions:…/Help-with-blogging-in-Word-3ad…

Now, here is how you use the new WordPress Editor:

Go to your blog. On the left-hand side of the menu, click My Sites and then Blog Posts – add.

That’s it. Here is the post template that WordPress gives us:

See the blue write tab in the right-hand corner? If you had imported a post from Word it would be there. I will show you that next. Below, you can see the number one next to the write tab. That is your imported post from Word.

Click on the BLUE write tab with the no. 1 and import your post. It will show you the title. The number one will remain until you publish or schedule the post.

Now the test post is imported from Word into WordPress.

This new editor saves time and is easy to use. At the right of the screen above see the post settings. Click on the categories and tags, add your featured image, and schedule all from the one place.

I hope this helps. I know we have new things coming to WordPress with the Guttenburg editor. Be brave. Read this article and see if you feel better:

is full of change. Let’s embrace it together. ❤


    1. I’ve noticed that too. It all depends on your blog theme. When I write my post on Word and import it, everything is spaced correctly. Otherwise, I don’t see a way to do it.

      Liked by 2 people

        1. I have a MACBook and am just learning how to use it. It’s so different. Let me know if you find a blog post template in Pages. I’m lost. LOL!

          Liked by 1 person

  1. Thank you for posting this Colleen- it’s always helpful to hear of new updates like this, I’ve been looking for a change 🙂 Very helpful!!

    Liked by 1 person

        1. I thought that at first, but in the long run this new editor is quite fast. It’s hard to change and learn new things but everytime I do, I get a thrill. Kind of like telling the universe – I can do this! LOL! Once you do it a few times, you’ll say – “Oh, this isn’t that bad.” ❤

          Liked by 1 person

    1. Nope. In fact, I do a copy of an image on Pixabay and paste it into my Word document. That way, I don’t take up all my space on my computer with photos I use once. When you import the word document to WordPress the photos show up with no problem. 😀 Brilliant!!

      Liked by 1 person

    1. I hope this helps, Traci. I do have issues with links transferring over. You might want to set up a template for everything that you say and import that, then add your links in the WordPress editor. I can see in the future posting lots of links could be difficult. I don’t know that for sure, just a feeling. ❤

      Liked by 1 person

      1. I may stick with the way I do them know then. I just post in a new doc for Word and then I copy and paste the links in the WordPress Editor. I haven’t had an issue yet. Just thought the other way might make it look better.

        Liked by 1 person

  2. I’m going to reblog this on Always Write. I use Google Docs, when I do compose on something besides WordPress Editor, but it’s interesting that Word integrates. I usually go the other direction because Grammarly works on WP, but not on Google Docs. How much time do you think you save doing it this way? I’m so much more familiar with WP now than Word. It sounds like you use Word regularly for this. Great tip, Colleen. 🙂

    Liked by 1 person

    1. Ah, I use Grammarly too and there is a Grammarly extension on Google Chrome. I couldn’t write as well with out it. LOL! Yes, I use Word extensively because I’ve grown accustomed to its features. The blog template was a lifesaver. However, you still have to tweak in the WordPress editor. I think the new Guttenburg editor will change some of that. The thing is, we have to embrace change. That’s hard for everyone. Your post debuts tomorrow. Can’t wait! ❤

      Liked by 1 person

      1. I am really slow with technology. I couldn’t get to the first step! I went to manager, and somehow started signing up for auto renewal, and getting charged for next year’s bill. Yikes. So where do you start the linking process again?

        Liked by 1 person

        1. Marsha, see the menu bar above your blog? It says: My Sites then Reader? Click on my sites and then click on blog posts. That’s how you access the new editor. On Word, you go to file, new, then select the blog post template. Once you are on the blog post template, click Manage accounts. Here is a YouTube Video that shows you how to connect your blog to Microsoft Word: Hugs! ❤

          Liked by 1 person

          1. I got the Bitmoji set up. How adorable they are! Now to do the Word. I’m still struggling with finding Blog Templates. It’s not one of my major choices. I’ll watch the video. 🙂

            Liked by 1 person

          2. I wish we were closer. I would help you set it up. Sorry, it took me a day the first time to figure it all out. For me, it was the https:// – not the http:// the word program shows. Don’t forget that part. ❤

            Liked by 1 person

          3. I know. We used to be. I used to live in Colorado Springs. Isn’t that a beautiful place – Garden of the Gods? I’ll probably sit down with it tomorrow or later tonight. I’m going to write up a post this evening. I’m technologically challenged. They used to kid me at work because I was always the first to try programs, and I always had problems that the techys never had heard of . So I’m somewhat used to it. 🙂 Have you read my post about landing pages? You’d get a kick out of it. 🙂

            Liked by 1 person

          4. LOL! We love Colorado Springs. Holler if you need help. I’ll do my best. Wish you were still here! ❤️

            Liked by 1 person

          5. Wouldn’t that be fun??? I loved it when I lived there, but I have loved everywhere I’ve lived except where I was born – Indiana. We’ll have to do a vacation out there some time. I would love to come back and meet you and see things again. 🙂

            Liked by 1 person

    1. It really helps with your line spacing, etc. I change the fonts in word and they stay when they are imported into WordPress. A helpful tool. ❤

      Liked by 1 person

  3. My Microsoft Word is a 2011 version for a Mac. I can’t find anything close in my menu to follow your instructions. It’s probably because it is an old version. I need to spring for an updated version. Does anyone else have a 2011 Word that works with WordPress? Thanks for a great idea

    Liked by 1 person

    1. Hi, Chuck. I’m no authority at all but I would think you could access some of these templates from Microsoft. I Googled Word 2011 blog template and found this: I would hope that there is something there for you. I also saw that Microsoft will not support Word 2011 after October this year. I would Google that to be sure. I bet the newer versions of Word offer the blog template. Best wishes. Hugs. ❤

      Liked by 1 person

    1. Hi, Terri. Marsha is a sweetheart. I found her post about Canva not long ago and tried the program. I love it. One thing led to another and boom! Another instant friendship. We have such a great group of authors. Love it. ❤

      Liked by 1 person

  4. Shoot, I never knew about that option in word! This opens up a much easier way of creating posts. I take it you can use full HTML here? Not that I’m brilliant with that, but it’s something I’ve decided to try and get to grips with soon. Fabulous post Colleen and will give it a try this afternoon 😊

    Liked by 1 person

    1. Thanks, Gary. No, it all comes over on the visual tab. I seldom use HTML. This is a great tool to make your blogging life easier. ❤

      Liked by 1 person

      1. The post I did for Don Massenzio is full of HTML. He constructed most of it and said paste it into the HTML part of the editor. I never really considered it until then and it can add impact it seems.

        Still, I have now managed to hook up Word into the blog so next phase is to test a post out. Thank you so much for bringing this to my attention 😊

        Liked by 1 person

        1. I think it eliminates the need for HTML because you can set up your paragraphs and fonts, quotes, etc. and they import in to reflect the fonts you have selected on your blog. Use calibre 11 for your paragraphs and font on word and it will import it in correctly. Good luck. I hope it works well for you. 😀

          Liked by 1 person

          1. Yes, I thought that myself after writing the last reply. Word is far more flexible and importing from there is likely to eliminate the need for HTML. See, just chatting here has me thinking!!! 🙂

            Liked by 1 person

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